How to Give Securities

A. Transfers from a Bank or Broker (most common)

If the securities are held by your bank or broker, we recommend an electronic transfer via the Depository Trust Company (DTC) system. Two steps are needed:

1. Give your bank or broker the following instructions:

       Bank of New York Mellon
       DTC# 0443
       Pershing, LLC
       For Credit to Account: N7M100061
       Account name: Trustees of Columbia University

2. It is imperative that you also email the details of the transfer to stockgift@columbia.edu alerting Columbia to expect this gift. Failure to provide this information may cause a delay in recognizing you as the donor. Please include the following information in your email:

  • your name and address
  • the name and ticker symbol of the security
  • the number of shares
  • the school or department gift fund to be credited

B. Transmittal of Physical Certificates (less common)

For gifts of physical certificates:

Please mail certificates and their accompanying paperwork directly to Bank of New York Mellon's clearing broker, Pershing LLC.

All certificates and paperwork must have Columbia's account number (N7M100061) written in the right hand corner of the forms. This ensures the security is credited to the correct account. Certificates and paperwork should be sent in separate mailings.

Physical certificates should be sent to:

Pershing LLC
One Pershing Plaza
Jersey City, NJ 07399
Attention: Security Receive Area

Required paperwork (i.e. stock bond powers and letter of authorization) should be sent to:

Pershing LLC
One Pershing Plaza
Jersey City, NJ 07399
Attention: Pending Papers Area

Required paperwork for submitting certificates:

All stock bond powers must have original signatures and be medallion stamped guaranteed. No copies will be accepted. A medallion stamp can be obtained at any bank or financial institution. It is highly recommended that the back of the certificate not be signed. Please use a stock bond power instead. A signed certificate becomes a negotiable instrument. 

For certificates in the organization's name, please provide the following:

  • Stock bond power signed by an authorized signer of the organization and medallion stamped guarantee
  • Copy of the corporate resolution / trading authority dated within six months 

For certificates still in the donor's name, please provide the following:

  • Stock bond power signed by the donor and medallion stamped guarantee 
  • Letter of authorization signed by the executor stating the stock to be gifted

For certificates in the name of an estate or a deceased individual, please provide the following:

  • Stock bond power signed by the donor and medallion stamped guarantee 
  • Short certificate naming the court appointed executor (dated within three months)
  • Death certificate
  • Letter of authorization signed by the executor stating the stock is to be gifted

Please call or e-mail Jorja Watts at BNY Mellon when a stock certificate has been sent so she can monitor the account and watch for its posting. If possible, please fax or e-mail a copy of the certificate and paperwork:

       Jorja Watts
       412-234-0439
       jorja.watts@bnymellon.com
       Fax: 412-236-4929
       General email: bnymcmgiftprocessing@bnymellon.com

C. Splitting Certificates

Columbia can arrange for a stock certificate or bond to be split in the event that you wish to give fewer shares or bonds than the certificate represents.

If you are holding the stock certificate or bond, simply send it to the University by registered mail or hand deliver your unendorsed certificates with instructions that include your Social Security number and the number of shares (or the dollar amount of the bonds) you wish to donate to the following address:

       BNY Mellon Capital Markets, LLC
       Attn: Jorja Watts
       500 Grant Street
       BNY Mellon Center, Suite 475
       Pittsburgh, PA 15258

In a separate envelope, mail or deliver a stock or bond power for each security, along with a copy of the instructions sent with the certificate. Your signature on the stock or bond power must bear a medallion signature guarantee, which can be obtained from your bank or broker. You can obtain blank powers from the Office of Gift Planning, your bank, or your broker. On the stock power, only fill in the description of the security and sign your name exactly as it appears on the face of the certificate. Do not fill in Columbia University's name as transferee or attorney to transfer on either the certificate(s) or stock power(s).

Columbia will arrange for a new bond or certificate for the remaining shares to be issued and returned to you. Of course, if your securities are held by a broker, the broker can arrange for the certificate or bond to be split.

D. Determining Effective Date and Valuation

When the Certificate Is Transferred Electronically

Effective date and valuation are calculated using the average of the high and low prices on the date of gift, which is the day the security is received into our brokerage account. 

When the Certificate Is Sent by U.S. Mail

Effective date and valuation are calculated using the average of the high and low prices on the date of gift, which is indicated by the postmark. If the certificate and the stock power are sent on different dates, the later date will be used.

When the Certificate Is Hand Delivered

Effective date and valuation are calculated using the average of the high and low prices on the date of gift, which is the date the University takes physical possession of either the certificate or the stock power, whichever is later. Please note that the IRS does not accept your receipt from private carriers such as Federal Express as evidence of mailing. Thus, if you need to substantiate a year-end gift, we suggest you use the U.S. Postal Service.

Make a gift now
Have a Question?
Lorraine Hernandez

Assistant Director of Gift Systems
Columbia Alumni Center
622 West 113th Street
New York, NY 10025
(212) 851-9749
stockgift@columbia.edu